The United Nations Documents Distribution Assistant (G-5) Recruitment 2026 is a valuable opportunity for candidates seeking a professional administrative career within the UN system. This vacancy is announced by the International Civil Service Commission (ICSC) and is based at the UN duty station in New York.
This role is especially suitable for candidates with experience in office administration, document handling, records management, archiving, and digitization. As part of the General Service (G-5) category, this position offers hands-on exposure to UN documentation systems and conference services while working in an international environment d.
About the Hiring Organization – ICSC
The International Civil Service Commission (ICSC) is an independent expert body established by the United Nations General Assembly. Its main responsibility is to regulate and coordinate the conditions of service of staff across the UN common system.
ICSC plays a crucial role in ensuring fairness, transparency, and consistency in salaries, allowances, and working conditions for UN staff worldwide. Working with ICSC allows candidates to gain insight into high-level UN administrative and documentation processes.
Job Overview
Basic Job Details
- Post Name: Documents Distribution Assistant
- Job Level: G-5 (General Service Category)
- Job Opening ID: 271178
- Duty Station: New York, USA
- Department: International Civil Service Commission
- Job Network: Public Information and Conference Management
- Contract Type: Temporary (Initial period of 6 months)
- Date Posted: 25 January 2026
- Last Date to Apply: 31 January 2026 d
Role Summary
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The Documents Distribution Assistant supports the smooth functioning of the ICSC Secretariat by managing documents, archives, and information resources. The role ensures that official documentation is properly classified, digitized, distributed, and accessible to senior management, staff, and conference participants.
This position works under the supervision of the Senior Advisor in the Office of the Executive Secretary and plays a key role in supporting meetings, research activities, and daily office operations.
Key Responsibilities & Duties
Document & Records Management
- Maintain electronic databases of official UN and ICSC documents
- Organize, classify, and update current and archived records
- Digitize hard-copy files to support modern and flexible workspaces
- Maintain accurate document inventories and registries
Documentation & Library Support
- Obtain and manage publications in different languages
- Determine document retention and archive requirements
- Respond to document-related queries from staff and departments
- Update intranet-based library and information systems
Conference & Meeting Support
- Ensure timely availability of official documents for ICSC sessions
- Coordinate dispatch and receipt of documents for meetings
- Follow up on deliveries and resolve documentation issues
- Support conference services in collaboration with counterparts
Research & Information Services
- Research internal and external reference materials
- Provide background documentation for studies and reports
- Respond to information requests from UN agencies and NGOs
Office & Administrative Tasks
- Initiate low-value procurement requests in Umoja
- Maintain electronic inventory of office supplies
- Manage correspondence registry and filing systems
- Perform additional duties as assigned by supervisors d
Required Competencies
Professionalism
- Strong understanding of documentation, archiving, and records management
- High attention to detail and accuracy
- Ability to work efficiently under deadlines
Teamwork
- Works collaboratively with colleagues
- Values diverse perspectives and shared responsibility
- Supports team decisions and objectives
Client Orientation
- Understands internal clients’ needs
- Builds trust and professional relationships
- Ensures timely delivery of services and information d
Educational Qualifications
Minimum Requirement
- High school diploma or equivalent
Desirable Qualification
- First-level university degree or higher
- Candidates with a degree may qualify with reduced experience requirements d
Work Experience Requirements
- General office experience in documentation, archiving, or library services
- Experience with digitizing and organizing documents is desirable
- Familiarity with UN systems or ICSC work is an added advantage
The UN values practical experience and organizational skills, especially in managing large volumes of documents accurately.
Language Requirements
- English: Required (UN Level II in reading, writing, listening, speaking)
- French: Not required
- Other Languages: Not mandatory d
Assessment & Selection Process
The recruitment process may include the following stages:
- Application screening based on eligibility
- Assessment exercise (written or practical)
- Competency-based interview
- Reference and background checks
Selection is strictly merit-based and aligned with UN standards of integrity, efficiency, and professionalism d.
Important Notes for Applicants
- This is a locally recruited position
- Applicants must be authorized to work in New York
- No relocation, housing, or international allowances are provided
- Temporary appointment does not guarantee future employment
- The UN does not charge any fees at any stage of recruitment d
Salary & Benefits (G-5 Level – Indicative)
While exact salary depends on the local GS scale, a G-5 position in New York generally offers:
- Competitive monthly net salary
- Paid annual leave and UN holidays
- Professional UN work environment
- Strong experience value for future UN roles
How to Apply – Step-by-Step
- Visit the UN Careers (Inspira) portal
- Create or log in to your account
- Search using Job Opening ID: 271178
- Complete your personal and professional profile
- Submit the application before 31 January 2026
⚠️ Once submitted, applications cannot be edited, so review carefully before final submission d.
Why This Job Is a Good Opportunity
- Entry into the United Nations system
- Exposure to international documentation and conference services
- Ideal for candidates with administrative or library backgrounds
- Strengthens profile for future UN General Service roles
Head Image (Featured Image) – SEO Details (16:9)
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UN Documents Distribution Assistant G-5 Recruitment 2026
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Conclusion
The United Nations Documents Distribution Assistant (G-5) Recruitment 2026 is an excellent option for candidates aiming to work in an international organization while utilizing their administrative and documentation skills. With clear eligibility criteria, a structured role, and global exposure, this position offers both stability and career value.
